Dates

3-day Intensives

🌟 Easter 2019 🌟

1-Week Intensive

🌟 Summer 2019 🌟

See DATES for details.

Comments

"I can safely say that it was one of the most extraordinary things I have ever experienced in my entire life."

☯︎

"Tremendously powerful, both in itself and in what it has set in motion in my life."

☯︎

"The Enlightenment Intensive is a real breakthrough in the growth of consciousness and compassion in the world."

☯︎

See Participants' Accounts for many more.






Data Privacy & Protection

How we collect, use and protect personal information

 

BACKGROUND

In compliance with the EU General Data Protection Regulation (see Note 1), we are required to clarify exactly how and why we may process personal information. 

 

OUR USE OF PERSONAL INFORMATION

The service we (Barry and Emma McGuinness) offer is a structured group retreat process known as an Enlightenment Intensive. We hold several Intensives each year. In offering and providing Enlightement Intensives, we use personal information as follows:

  1. Newsletters
  2. Registration forms
  3. Payment processing 
  4. Archive

Below we explain what, how and why personal information may be used in each case. 

 

1. Newsletters

We offer individuals the opportunity to subscribe to our newsletters by email. Each newsletter simply announces our forthcoming events and any reated news. We send these out just occasionally, about once or twice a year. 

PERSONAL INFORMATION USED:

  • Name
  • Email address

REASONS FOR USE: 

  • To inform subscribers of our forthcoming events.  

DATA PROCESSING:

  • The emails are served by MailChimp.com and the contact list is maintained in a password-protected MailChimp account. (For details of MailChimp's own rigorous data security measures, see here.)

PRIVACY PROTECTION:

  • Subscription is voluntary, not automatic, requiring the individual's actual permission. 
  • Any individual can unsubscribe at any time. 
  • Any individual can also review their contact details at any time.
  • No contact information is ever shared with a third party.

 

2. Registration Forms

When individuals wish to book onto a specific Enlightenment Intensive as a participant, the first step is for them to complete and submit a registration form and submit a deposit. The form collects the information we need to provide our service appropriately, and to ensure that the process is suitable for each individual.

If after reviewing a form we are happy to accept the individual as an EI participant, we then confirm to the individual that their registration has been successful; this initiates a contract between us and the individual that we will provide the service as described.

(If there is a potential issue with a particular individual participating, we will contact them to discuss it. If an agreement is reached that the individual should not undertake the process, we immediately return their deposit and delete their regisration details.)

PERSONAL INFORMATION USED:

  • Name
  • Email address
  • Location
  • Mobile phone number
  • Emergency contact phone number
  • Date of EI
  • Previous history with EIs and other growth techniques
  • Reason for taking this EI
  • Any medical issues of relevance
  • Any special dietary requirements
  • Medication requirements

REASONS FOR USE:

  • Contact details are needed to send each individual the information they need prior to the Enlightenment Inensive. This consists of joining instructions with details on how to prepare, and travel details which may be tailored to the individual's location (e.g., if coming from abroad). 
  • A phone number is required just in case we need to contact the individual while they are en route to the event. 
  • Medical information is required in to enable us to fulfil our duty of care to all participants and to protect their wellbeing. 
  • If a participant has a special dietary requirement, we will determine how best accommodate this. 
  • If there is an ongoing medical condition of potential concern, we will contact the individual to discuss the implications. 
  • We also use the infomation provided to assess whether the Intensive process could be unsuitable for an individual. 
  • An emergency contact number is required purely in case of an emergency event during the Intensive which woud need us to contact the participant's family.

DATA PROCESSING:

  • The registration form software is served by our website host, Squarespace Inc., who then send us the details by email.  

PRIVACY PROTECTION:

  • Squarespace employs secure techniques to protect the site from malware and intrusion. 
  • To comply with GDPR, we have disabled Squarespace's analytics cookies - we do not collect visitors’ IP addresses or any other non-explicit personal data.
  • On receipt of regisration details we format the information as a password-protected Word document for our own use. This document is saved on a password-protected home computer with an encrypted hard drive.
  • While we hold their information, the individual concerned is free to check, review and update it at any time.
  • Information provided by any individual who subsequently withdraws from an Intensive before it begins is immediately deleted. 
  • Senstive information provided by any individual is deleted within a reasonably short period of time as soon as the relevant Intensive has ended. 
  • Information on all participants on a given Intensive (aside from their name and any financial transactions -- see points 3 and 4) is deleted after the event as soon as it is no longer required. 
  • No information is ever shared with a third party.

 

3. Payment Processing

REGISTRATION CHARGE:

  • Registered individuals must pay the charge as indicated for the Intensive they are to attend (e.g., £350 for a three-day Enlightenment Intensive). We offer a reduced charge for "early bird" bookings. We also occasionally reduce charges for those on low ioncome, by agreement. 
  • An initial deposit (e.g., £100) is required at registration. This is needed to help us prepare for the Intensive; it also affirms the individual's commitment to participation. The remainder is to be paid before the actual start of the event – usually upon the participant's arrival, though any time before that is also fine. 

PAYMENT METHODS:

  • We provide a PayPal-based online payment facility. Those with a PayPal account can transfer funds directly into our PayPal account. 
  • Alternatively, if the have no PayPal account themselves they can still enter their own credit card details into the PayPal facility; funds are then transferred from their bank account into our PayPal account. 
  • Another option we offer is to direct electronic transfer betwen bank accounts. In this case, we provide our bank account details and this enables the individual to transfer funds from their own account via either the UK or international bank transfer systems.  

REFUNDS:

  • Individuals can receive a payment refund at any time prior to the start of an Intensive on which they are participating. (Alternatively, the payment can be transferred to cover partcipation on a later Intensive if the individual prefers.)

PERSONAL INFORMATION USED:

  • Name
  • Amount paid
  • Date of payment
  • Means of payment (PayPal, card, bank transfer)
  • PayPal ID (If payment is via PayPal)
  • Bank of origin (If payment is via bank trasfer)
  • Date of EI

REASONS FOR USE:

  • To log all payments received from each individual
  • To track amounts recieved and amounts owed per individual
  • To identify and follow up any payments not received
  • To keep a record of income for tax accounts and for financial transparecy purposes
  • To enable payment refunds as and when needed

 DATA PROCESSING:

  • PAYPAL: Upon payment, we receive an email from PayPal specifying the amount paid, the payer's name, and their email address. We ourselves do not collect an individual's financial detals such as their credit card number; these details are processed centrally by PayPal. 
  • BANK TRANSFER: Upon payment, we receive a payment alert from our bank showing the payer's name, payment amount, and bank location. This information, like all financial transaction information, is permanently stored by the bank so cannot be deleted, but is heavily protected.
  • SPREADSHEET: We log the payments received for each Intensive (i.e., names, dates, amounts, and payment methods) in a spreadsheet. This file is password-protected and stored on an encrypted hard drive.   

 PRIVACY PROTECTION:

  • All transactions and payment details are treated in strictest confidence and stored securely. 
  • We do not ever share such information with any third party, with the exception of authorised government agencies should they wish to inspect our accounts.
  • Individuals can review our records of their own trasactions at any time.

 

4. Archive

For archiving pruposes we keep a record of all our past Enlightenment Intensives. This consists simply of the date(s) of each event and the names of both the staff and the participants involved. 

PERSONAL INFORMATION USED:

  • Name
  • Date of EI

REASONS FOR USE:

  • Historical reference and analysis to help improve our service. For example, we can look up which cooks and monitors we have used previously, and when. (There has also been a case where, for legal reasons, a former participat needed to know exacly when she was on an event several years previously. We were able to provide the information.)

DATA PROCESSING:

  • We maintain a Word document with a list of past EI dates and, against each one, a list of partcipant and staff names.

PRIVACY PROTECTION:

  • The document is password-protected and stored on an encrypted hard drive.
  • The informaiton is confidetial and never shared with any third party. 
  • Any individual can have their name removed from the list(s) upon request. 

 


NOTES

1. GDPR

The EU's General Data Protection Reglation (GDPR) defines how organisations can store and use any personal information they have gathered from individuals. All organisations (however large or small) that use personal information must comply with the GDPR. 

Under the GDPR, no personal information is to be requested, collected, processed or used without a clear and valid reason. In order to comply with GDPR, an organisation must –

  • Show complete transparency of both how and why it is requested, collected, stored and used.
  • Obtain explicit permission from each individual concerned to collect and store their personal information. 
  • Explain how any personal data collected is to be protected from misuse.